Privacy Policy
1. Information Collection and Use
1.1 Personal Information
We collect information you provide directly to us, including but not limited to:
- Full name and email address when creating an account
- Profile information including avatar, bio, and preferences
- Payment information processed through secure third-party providers
- Communication data when you contact our support team
- Content you create, upload, or share through our services
1.2 Automatically Collected Information
When you use our services, we automatically collect certain information:
- Device information including IP address, browser type, and operating system
- Usage data such as pages visited, time spent, and interaction patterns
- Location data (with your explicit consent)
- Cookies and similar tracking technologies data
- Log files and error reports for service improvement
1.3 Third-Party Information
We may receive information about you from third-party services when you connect your accounts, such as Discord, GitHub, or other social platforms. This information is subject to the privacy policies of those third-party services.
2. Information Usage and Processing
2.1 Service Provision
- Provide, maintain, and improve our creative services and platforms
- Process transactions and manage your account
- Deliver personalized content and recommendations
- Enable community features and user interactions
2.2 Communication and Support
- Send important service updates and security notifications
- Respond to your inquiries and provide customer support
- Send marketing communications (with your consent)
- Conduct surveys and gather feedback
2.3 Analytics and Improvement
- Analyze usage patterns to improve our services
- Conduct research and development for new features
- Monitor and prevent fraud, abuse, and security threats
- Ensure compliance with legal obligations
3. Information Sharing and Disclosure
3.1 Service Providers
We share information with trusted third-party service providers who assist us in:
- Cloud hosting and data storage services
- Payment processing and financial services
- Email delivery and communication platforms
- Analytics and performance monitoring tools
- Customer support and help desk services
3.2 Legal Requirements
We may disclose your information when required by law, legal process, or government request, or when we believe disclosure is necessary to protect our rights, property, or safety, or that of our users or the public.
3.3 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction. We will provide notice before your information becomes subject to a different privacy policy.
4. Data Security and Protection
4.1 Security Measures
- Industry-standard encryption for data transmission and storage
- Regular security audits and vulnerability assessments
- Access controls and authentication mechanisms
- Employee training on data protection and privacy practices
- Incident response procedures for security breaches
4.2 Data Retention
We retain your personal information for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. When data is no longer needed, we securely delete or anonymize it.
5. Cookies and Tracking Technologies
5.1 Types of Cookies
- Essential Cookies: Required for basic website functionality
- Performance Cookies: Help us analyze website usage and performance
- Functional Cookies: Remember your preferences and settings
- Targeting Cookies: Used for personalized advertising (with consent)
5.2 Cookie Management
You can control cookies through your browser settings. However, disabling certain cookies may affect the functionality of our services. We provide a cookie preference center where you can manage your cookie settings.
6. Your Privacy Rights
6.1 Access and Portability
- Request access to your personal information
- Receive a copy of your data in a portable format
- Request information about how your data is processed
6.2 Correction and Deletion
- Correct inaccurate or incomplete personal information
- Request deletion of your personal information
- Object to processing of your personal information
- Restrict processing in certain circumstances
6.3 Consent Management
- Withdraw consent for data processing
- Opt-out of marketing communications
- Manage cookie preferences
- Control data sharing with third parties
7. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place, including:
- Standard contractual clauses approved by regulatory authorities
- Adequacy decisions by relevant data protection authorities
- Certification schemes and codes of conduct
- Your explicit consent for specific transfers
8. Children's Privacy
Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
For users between 13 and 18 years of age, we recommend parental guidance and supervision when using our services.
9. Changes to This Policy
We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will:
- Post the updated policy on our website
- Update the "Last updated" date
- Notify you of material changes via email or prominent notice
- Obtain your consent for significant changes where required by law
10. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Email: privacy@polrambora.com
Address: Polrambora Privacy Team
Creative Innovation Hub
Response Time: We will respond to your inquiry within 30 days
Last updated: 8/22/2025
© 2024 Polrambora. All rights reserved.
This policy is effective as of the date listed above and supersedes all previous versions.